Is it time to move to the future of Workplace Management systems?

Business Insights

Did you know that according to the Independent, employees typically spend 21 hours and 36 minutes a week on admin tasks? Results show this includes tasks such as holiday forms, expenses, rotas and so on. We all know these take time, but did you realise how much? I guess the question stands, how can you reduce the time spent on these tasks? That’s where the benefits of a workplace management system come in.

How do you know if it’s right for you? Well, the first thing is, when you implement a system into your workplace it’s there to support you and make your life in the office easier. With the best tools to support your daily tasks such as rotas, attendance trackers, compliance, expenses and more, it never has been easier to control your workforce through your desktop, smartphone or tablet. How much paperwork would normally be involved in tracking expenses, or putting in numerous holiday requests? Consider it gone! By having a smart system in place, you’re working smarter, quicker and more efficiently without the need for lost papers.

With so many options out there, how do you choose one? Every system you come across will be different to another, it will have different benefits or more tools than the other. But before making a decision write down the areas you need most support with. Do you need to reduce hours spent on rotas? HR or compliance? Ensure that the system you choose covers everything you are already doing daily.

Automation is the best tool for you! Automation helps operations of a higher productivity; it helps to achieve a higher performance rate with reduced operating costs. What would you do if you could take back the time, you’d usually spend dealing with admin, or organising your employees? The best thing about automation is it can allow your staff to self-manage. Employees managing their own time sees their workplace attitude improve and company performance reaching a higher level.

Technology is ever evolving, and it’s important that your business is remaining at the forefront of the evolution. Making sure you’re keeping up with the latest trends by being more responsive and reactive to what’s happening around you. But whilst your employees are on the front line of your business ensuring it’s running smoothly, it’s equally as important the back office/behind the scenes running like a well-oiled machine.

Over the years we’ve been lucky to work with clients in different sectors such as hospitality, performing arts, heritage sites, attractions and more. Sometimes you find with these types of industries that staff needs vary, full time, part time, freelance even seasonal staff. Sometimes managing one venue and one set of staff can prove difficult but add in multiple sites and we are looking at a different ball game. If you’re a fast growing, multi-venue businesses that need to better organise a rapidly expanding shift-based operation, whether you are managing a team of 5 or 500, then you need to make sure you have the correct tools to create & manage your team’s shifts easily without confusion.

Ensure you have the right support from the start. With the right team at the forefront of your platform, they will be on hand to make your on-boarding process is smooth and efficient, ensuring you are getting support from the get-go. Look for a constant high-quality service that is available for you 24/7 in case you have any problems or have questions regarding the service.

Workplace management systems have a continuing commitment to their clients to ensure that their features are kept up to date with the latest trends and are created to best suit you. You should be able to rely on the business to advise you on aspects best suited to your management needs and your overall business objectives.

Regardless of the sector in which you operate, if you have a need to reduce your time and improve your business performance through the latest use of office technology, then start the conversation today. It’s out with the old and in with the new way of working. A management system isn’t just another site to use, it’s the whole deal. Your platform is the driving force for so many elements in your business.

The world around us is transitioning into the modern workplace anyway, so what’s stopping you from joining the digital transformation?

Author - Andrew Treadwell